Booking Terms & Conditions

Last updated: 30 October 2026

These terms are general information about The Wheel Bar’s booking process. Your individual quote and written booking confirmation will set out the specific service, agreed price, deposit and timings.

Bookings and payment

All events are subject to availability and written confirmation. A deposit is required to secure a booking. We will send a secure SumUp payment link after the details and price are agreed. The remaining balance is due 30 days before the event, unless otherwise agreed in writing.

Cancellation

If you cancel, the deposit is generally intended to cover costs and losses associated with reserving your date. Any amount retained will be fair and proportionate to our actual or reasonably anticipated losses, taking account of costs saved and any replacement booking. Your statutory consumer rights are not affected. Contact us as soon as possible if you need to cancel or rearrange.

Service arrangements

The Wheel Bar provides a staffed mobile bar for outdoor events only, with a minimum of three hours of serving time. Setup and packing away are included but do not count towards serving time. Venue access, space, power availability and drinks arrangements will be agreed before confirmation.

Alcohol and ID

We operate Challenge 25. Anyone who appears under 25 may be asked for valid photographic ID proving they are aged 18 or over. We reserve the right to refuse service where required by law or for safety.

Weather and event changes

We provide a gazebo at the serving opening to shelter customers while being served; this is not shelter for the wider event. Any changes to your event should be discussed with us as soon as possible. Our obligations and your rights in the event of cancellation or circumstances outside either party’s control will depend on the facts and applicable law.

Contact

For questions about a quote or booking, email thewheelbar@hotmail.com.